Scope
As of September 2018, accessibility legislation states that public sector websites must publish content in an accessible format.
At the time of this assessment (10 January 2025) we have a number of inaccessible PDF’s across the following pages:
Benefits of creating an accessible version
The benefits of creating a HTML version of these PDF’s would be:
• a fully accessible version for all users to access
• an easily searchable and indexable version
Burden
The time it would take to transfer the information into HTML format would be disproportionate to the return. We’ve estimated that it would take around 150-200 days of a content designer’s time to create HTML versions of these PDF’s.
For PDF’s spanning multiple pages, we don’t have the functionality to be able to transfer these into HTML webpages effectively.
Other factors
Due to the nature of some of this content, there was a need to publish the document quickly.
We do not have the functionality to transfer larger multi-page PDF’s containing lots of information into webpage format effectively. We are currently exploring new functionality that will allow us to do this as part of a larger scale website reprocurement. We aim to have this installed by the luanch of the new website in August 2025.
Assessment
An assessment of the website documents was conducted in July 2024.
At the time of the review there were 1169 documents totalling 5370 pages.
We estimate that it would take a staff member 150-200 days to make this information accessible. If outsourced, the estimated cost to make these documents accessible would be £8000-£10,000.
Having considered our commitment to reprocure and overhaul our website by August 2025 where these issues will be fixed, the work needed represents a disproportionate burden on the organisation.